My Official DOE Personnel File Undergoes Cell Division


First, I know I am not writingas much as I used to, but trust me there is a lot to write about. I have converted my time from writing into action and been putting in a lot of work with others to build UFT Solidarity Caucus(our faction within the UFT),Don’t Tread on Educators and the ATR Alliance.


Onto to the mystery of my official personnel file, it’s divide and potential fusion.

Article Twenty One of theUFT Contract states that we should have one officialpersonnel file.

The UFT sends out literature indicating:

Every UFT member has an official school file. There is only one official school file. Any additional folders, notes or critiques cannot be used as official records against the employee. This file may contain an employee’s observation reports, annual evaluation sheets, licensing information, salary documents, and in certain cases, disciplinary material.

No material derogatory to a teacher’s conduct, service, character or personality shall be placed in the files unless the teacher has had an opportunity to read the material. The teacher shall acknowledge that he/she has read the material by affixing his/her signature to the letter. Signing this material does not signify guilt or agreement with the letter. The employee’s signature is simply to acknowledge that he/she has received and read the document.

You have the right to respond to any disciplinary letter in your file. Your response will be attached to the filed copy. (Be sure to consult your chapter or district representative before attaching your response.)Upon appropriate request, an employee shall be permitted to examine and copy all of the documentation in his/her file. Letters to the file will be permanently removed from the employee’s file three (3) years after the latest incident referred to in the letter, provided disciplinary charges do not follow. An incident which has not been reduced to writing within three months of its occurrence, exclusive of the summer vacation period, cannot later be added to the file.

As you may have read earlier in theschool year, I received two (2) unsatisfactory observations in just thefirst 9 days of schoolwhile teaching at IS 34 in Staten Island. Unsatisfactory Teacher Series

I requested anyemails to and from Principal John Boyle and Field Supervisor Edele Williams with the name “Portelos” in it. Would you be surprised to find that some emails were withheld because they contained attorney-client privilege Now why would the principal and field supervisor be communicating with attorneys about me

FOIL Joseph Baranello, Esq. Response

FOIL Joseph Baranello, Esq. Response

In any case, to prepare for a possible year-end rating of Unsatisfactory, I thought I would review my file.

I first asked the ATR Office who sent this response:

From: Choi Min
Sent: Thursday, November 13, 2014 10:08 AM
To: Portelos Francesco (31R049)
Subject: RE: Personnel Files

Good Morning Mr. Portelos,

Sorry for the delay. We do not have your personnel files. Our office do not maintain personnel files.

Min Choi
Operations Director
for ATR Human Resources
Office of Teacher Recruitment
and Quality
P 718-935-3425
F 718-935-2611

Then I contacted my former principal, Linda Hill. She does not respond for a week and when I tell her I will stop by to review, I am suddenly emailed thata copy will be made and sent to me. 😉

I received it and nothing new was added since I was made an ATR in May 2014.

I then emailed IS 34 and the secretary sends me a file that includes my attendance and my bogus unsatisfactory observation. No sign of my Plan of Assistance and U Observation from Field Supervisor Edele Williams.

I have since visited about 5 schools and have accumulated some sort of files for attendance or other personnel related documents. I believe thatjustlike Johnny Appleseed, I leave amanila folder at ever school I visit. This appears to be a violation of thecontract and frankly, I do not know if any other ATR has fought this before. (good idea making me an ATR by the way.)

Finally, Iemail the top honchos at the ATR and HR offices of the DOE, including Chief Executive Director Lawrence Becker. (Can you believe Chancellor Farina has kept him after his many years with the Bloomberg Kleinadministration What does he do anyway)

From: “Francesco Portelos” <>
Date: Jan 13, 2015 2:44 PM
Subject: Meeting to review my file
To: “Way Amy” <>, “Esquilin Adriane” <>, “Becker Lawrence” <>
Cc: “Amy Arundell” <>, “Debra Penny” <>

Good afternoon,

I’m requesting a date, time and place where I can review my official personnel file. As per the UFT and contract, there should be only one official file.

Thank you.

Francesco A. Portelos”


No Response of course, so I filed a grievance and urge all ATRs to do the same using UFT Solidarity Caucus’ How To Page


From: Francesco Portelos <>
Date: Fri, Jan 30, 2015 at 12:14 AM
Subject: Step 1 Grievance to review personnel file
To: Way Amy <>
Cc: Becker Lawrence <>, Choi Min <>, “Rodi Katherine G.” <>, Amy Arundell <>, Debra Penny <>, Sean Rotkowitz <>, Ellen Procida <>, “” <>, Matt Kirwan <>, Mark Ryan <>

Dear Ms. Way,

Since you did not respond to my request to review my official personnel file, the ATR office has indicated that they don’t know where my file is, my field supervisor won’t respond to my emails asking where she placed my bogus unsatisfactory gotcha observation and one school gave me partial of one file and another partial of another, please see attached grievance I am filing.

Francesco A. Portelos

step 1 grievance atr file

I received an email from the UFT stating that an attempt is being made to fuse my files together. My goal is to have in front of me a set of documents, in one folder (location) that can be potentially used against me and then fire back. Otherwise I get a U for theyear and I am forced to expose the Office of Appeals and Review.

By the way, take a look at the comments being left about the 30+ Field Supervisors assigned to ATRs.

The other day Ispoke to a 69 year old ATR that was being bullied and harassed by Field Supervisors James Quail, Ayo Mendez and Annelisse Falzone. I hope that whenI am assigned a field supervisor again, that those three are assigned to me. I may be inneed of their support.

PS: I Loathe Bullies!

About Francesco Portelos

Parent and Educator fighting for the student and the teacher.
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  1. “The only guide to man is his conscience; the only shield to his memory is the rectitude and sincerity of his actions. It is very imprudent to walk through life without this shield, because we are so often mocked by the failure of our hopes and the upsetting of our calculations; but with this shield, however the fates may play, we march always in the ranks of honor.”

    —Sir Winston Churchill

  2. Thou, too, sail on, O Ship of State!
    Sail on, O UNION, strong and great!
    Humanity with all its fears,
    With all the hopes of future years,
    Is hanging breathless on thy fate!
    We know what Master laid thy keel,
    What Workmen wrought thy ribs of steel,
    Who made each mast, and sail, and rope,
    What anvils rang, what hammers beat,
    In what a forge and what a heat
    Were shaped the anchors of thy hope!
    Fear not each sudden sound and shock,
    T is of the wave and not the rock;
    T is but the flapping of the sail,
    And not a rent made by the gale!
    In spite of rock and tempests roar,
    In spite of false lights on the shore,
    Sail on, nor fear to breast the sea!
    Our hearts, our hopes, are all with thee,
    Our hearts, our hopes, our prayers, our tears,
    Our faith triumphant oer our fears,
    Are all with thee,are all with thee!

    “Oh Ship Of State”

  3. this exact thing happened to me with principal Taveras. I asked to see my file in the presence of A.P. Admin and UFT chapter. After signing 12 disciplinary letters, there was nothing in my file other than my observations. I was confused. A.P. Admin, went back to Taveras and brought “another” file where only some disciplinary letters were found together with drafts where Taveras was writing to his secretary what to add. I asked how come I have 2 files instead of one. There still are no answers!!!!!!!!!!!!!!

  4. Hubby made an appointment to retrieve his file. All the “attached responses” are missing. There are items within from other schools. There are items within over 3 years old. We won a grievance regarding a disciplinary letter. The original letter is within. The redacted letter is not. We will grieve using the form provided by the Great Mr. P. He should take John the Baptist as a Patron Saint because his is a voice crying out in the wilderness!

  5. My file was shredded by a superintendent many years ago just before she left (she was an angel)

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